Todoist
Doist Inc.
8.1
Overall Score / 10
Asana
Asana Inc.
6.6
Overall Score / 10
Our Verdict
Choose Todoist if:
- —You need a personal task manager across all devices
- —You want quick task entry with natural language processing
- —You're on a tight budget and work solo or in a small team
Choose Asana if:
- —You need team project management with timelines and dependencies
- —You want workflow automations and approval workflows
- —You need portfolio-level visibility across multiple projects
The biggest difference: Todoist is a personal/small-team task app with natural language input; Asana is a full project management platform with portfolios, goals, and workflow automation
Side-by-Side Comparison
| Criteria | Todoist | Asana |
|---|---|---|
| Cheapest Paid Plan | $7/mo (Pro)Source: Doist Inc. pricing page → | $13.49/mo (Starter)Source: Asana Inc. pricing page → |
| Free Tier | Yes 5 personal projects, 5 collaborators per project, 5MB file uploads | Yes Up to 2 users, unlimited tasks and projects, list and board views only |
| Value for Money | 8 | 6 |
| Ease of Use | 10 | 8 |
| Feature Power | 5 | 7 |
| Setup Ease | 10 | 8 |
| Migration Ease | 8 | 5 |
| Transparency | 9 | 6 |
| Deployment | cloud | cloud |
| API Available | Yes | Yes |
| Platforms | Web, Mac, Windows, Linux, iOS, Android, Apple Watch, Wear OS | Web, Mac, Windows, iOS, Android |
| Compliance | GDPR | SOC 2 Type II, GDPR, ISO 27001 |
Feature Comparison
Feature Comparison Matrix
22 features compared · 21 differences
| Feature | Todoist | Asana |
|---|---|---|
| Core | ||
| Approvals | None | Full |
| Board view | None | Full |
| Calendar | None | Full |
| Calendar view (Pro) | Full | None |
| Comments | Full | None |
| Forms | None | Full |
| Goals | None | Full |
| Kanban boards | Full | None |
| Labels and filters | Full | None |
| List view | None | Full |
| Natural language input | Full | None |
| Portfolios | None | Full |
| Productivity tracking (Karma) | Full | None |
| Projects and sections | Full | None |
| Recurring tasks | Full | None |
| Reminders | Full | None |
| Task delegation | Full | None |
| Tasks and subtasks | None | Full |
| Timeline (Gantt) | None | Full |
| Advanced | ||
| Reporting | None | Full |
| Workflow builder | None | Full |
| Integrations | ||
| API Access | Full | Full |
Pricing Comparison
Todoist Pricing
5 personal projects, 5 collaborators, 5MB uploads
300 personal projects, 25 collaborators, 100MB uploads, reminders, calendar layout
500 team projects, 50 collaborators, team inbox, admin roles
Asana Pricing
Up to 2 users, unlimited tasks/projects, basic views
Timeline, workflow builder, forms, unlimited dashboards
Portfolios, goals, custom rules, approvals, proofing
SAML, data loss prevention, custom branding, audit logs
Who Should Choose Which?
Who should choose Todoist
Best for
- Individuals managing personal and work tasks
- People who want quick natural-language task entry
- Small teams needing lightweight shared task lists
Avoid if
- You need full project management (Gantt, resources, time tracking)
- You need CRM or sales pipeline features
- You need advanced reporting and analytics
Who should choose Asana
Best for
- Teams that want structured, opinionated project management
- Marketing and ops teams managing recurring workflows
- Organizations that value clean UI and ease of onboarding
Avoid if
- You need docs/wiki alongside project management
- You want maximum customization (ClickUp wins)
- You're a solo user (limited value on free tier)
Switching Guidance
Switching from Todoist
Common triggers to leave:
- •Need full project management features
- •Need team collaboration beyond task lists
- •Need reporting
Potential blockers:
- •Years of task history
- •Habit of quick-add workflow
- •Cross-platform availability
Switching from Asana
Common triggers to leave:
- •Need docs/wiki features
- •Need more customization
- •Pricing for large teams
Potential blockers:
- •Established workflows
- •Goal/portfolio tracking
- •Team habits
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Try Asana
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