Asana
Asana Inc.
6.6
Overall Score / 10
Notion
Notion Labs Inc.
7.1
Overall Score / 10
Our Verdict
Choose Asana if:
- —You want docs, wikis, and project management in one tool
- —You prefer building custom workflows from scratch
- —Your team values flexibility over structure
Choose Notion if:
- —You want structured, opinionated project management out of the box
- —You need built-in goals, portfolios, and reporting
- —You prefer a tool that requires minimal configuration
The biggest difference: Notion is a docs-first workspace where PM is built from databases; Asana is a dedicated PM tool with built-in task hierarchies, goals, and portfolios
Side-by-Side Comparison
| Criteria | Asana | Notion |
|---|---|---|
| Cheapest Paid Plan | $13.49/mo (Starter)Source: Asana Inc. pricing page → | $12/mo (Plus)Source: Notion Labs Inc. pricing page → |
| Free Tier | Yes Up to 2 users, unlimited tasks and projects, list and board views only | Yes Unlimited pages for individuals, 7-day page history, 10 guest collaborators |
| Value for Money | 6 | 8 |
| Ease of Use | 8 | 6 |
| Feature Power | 7 | 9 |
| Setup Ease | 8 | 6 |
| Migration Ease | 5 | 4 |
| Transparency | 6 | 7 |
| Deployment | cloud | cloud |
| API Available | Yes | Yes |
| Platforms | Web, Mac, Windows, iOS, Android | Web, Mac, Windows, iOS, Android |
| Compliance | SOC 2 Type II, GDPR, ISO 27001 | SOC 2 Type II, GDPR, HIPAA (Enterprise) |
Feature Comparison
Feature Comparison Matrix
21 features compared · 20 differences
| Feature | Asana | Notion |
|---|---|---|
| Core | ||
| Approvals | Full | None |
| Block-based editor | None | Full |
| Board view | Full | None |
| Calendar | Full | None |
| Comments and mentions | None | Full |
| Databases (table, board, timeline, calendar, gallery) | None | Full |
| Forms | Full | None |
| Goals | Full | None |
| List view | Full | None |
| Portfolios | Full | None |
| Tasks and subtasks | Full | None |
| Timeline (Gantt) | Full | None |
| Wiki | None | Full |
| Advanced | ||
| AI assistant | None | Full |
| Automations | None | Full |
| Custom views | None | Full |
| Reporting | Full | None |
| Templates | None | Full |
| Workflow builder | Full | None |
| Integrations | ||
| API | Full | Full |
| Synced databases | None | Full |
Pricing Comparison
Asana Pricing
Up to 2 users, unlimited tasks/projects, basic views
Timeline, workflow builder, forms, unlimited dashboards
Portfolios, goals, custom rules, approvals, proofing
SAML, data loss prevention, custom branding, audit logs
Notion Pricing
Unlimited pages, 7-day page history, 10 guest collaborators
Unlimited file uploads, 30-day history, custom automations
$24/user/mo monthly, $20/user/mo annual — 90-day history, advanced permissions, bulk PDF export
Unlimited history, SCIM, audit logs, custom contracts
Who Should Choose Which?
Who should choose Asana
Best for
- Teams that want structured, opinionated project management
- Marketing and ops teams managing recurring workflows
- Organizations that value clean UI and ease of onboarding
Avoid if
- You need docs/wiki alongside project management
- You want maximum customization (ClickUp wins)
- You're a solo user (limited value on free tier)
Who should choose Notion
Best for
- Teams wanting docs + project management + wiki in one tool
- Individuals who love customizable workflows
- Startups wanting a flexible all-in-one workspace
Avoid if
- You need dedicated project management features (timelines, resource planning)
- Your team needs a simple, opinionated tool (Notion requires setup)
- You need real-time collaboration performance (can lag on large workspaces)
Switching Guidance
Switching from Asana
Common triggers to leave:
- •Need docs/wiki features
- •Need more customization
- •Pricing for large teams
Potential blockers:
- •Established workflows
- •Goal/portfolio tracking
- •Team habits
Switching from Notion
Common triggers to leave:
- •Performance issues on large workspaces
- •Need dedicated PM features
- •Team adoption challenges
Potential blockers:
- •Years of accumulated content
- •Complex database structures
- •Team workflows built on Notion
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